1. Assists the Archivist in basic duties such as processing, research requests, and genealogy.
2. Utilizes access tools such as finding aids, records management software, published materials, and the collection to answer reference requests, applying professional standards and state/federal law in providing access to information and maintaining statistics.
3. Creates/maintains digital objects and records according to professional standards.
4. Supports director in conducting office record surveys to recommend changes to DOSA Standard File Plan and Records Retention Schedule.
5. Acts as an information source and trainer to Diocesan agencies, schools, parishes, and institutions on records management and basic archival issues.
6. Provides education and training to Diocesan and entity staff on approved records management policies and procedures.
7. Retrieves records from closed institutions, offices, and offsite locations for permanent storage or destruction.
8. Assists the Director of Archives & Records Management on major Archives or Records Management initiatives and projects.
9. Represents the Archives at professional events, interdepartmental meetings, and social functions.
10. Monitors environmental conditions in storage spaces.
11. Remains up to date in current professional standards and works towards professional certifications.
12. Assists the Director in other Archives and Records Management duties. 
13. Performs other duties as assigned by the Director.

KNOWLEDGE, SKILLS, AND ABILITIES

• A master’s degree preferred in Library Science or Information Technology/Science with some experience or certifications in Archives and/or Records Management.
• Proficient knowledge of basic Archives and Records Management principles.

• The ability to respect, promote, accommodate, and not be in conflict with the mission, moral and social teachings, doctrines, and laws of the Roman Catholic faith.
• Proficiency in MS Office tools including Access.
• Ability to read cursive writing.
• Experience with ArchivesSpace is preferred.
• Experience researching new digital resources and testing new products or software.
• Some knowledge and experience with digital to analog conversion projects.
• Ability to work independently and manage time efficiently to meet office goals and priorities.
• Excellent customer service skills and the ability to serve a variety of people from various backgrounds and cultures. Mature, friendly, and good-humored.
• Must be able to maintain confidential information, exercise good judgment, and work independently as well as in a team environment.   
• Effective and exceptional written and verbal communication skills.
• Excellent customer service skills. 
• Working/conversational knowledge of Spanish.
• Creativity and orientation towards problem-solving.
• Must successfully pass the required criminal background check prior to employment and maintain this clearance.

About Catholic Diocese of St. Augustine

The Diocese of St. Augustine is comprised of 68 parishes & missions, and 38 schools over 17 counties in Northeast Florida. It supports 176,400 Catholics among a population of 2.4 million. The Diocese holds the oldest Catholic records in the country, dating back to 1594.

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