The Oregon Secretary of State Archives Division is recruiting for a Reference and Digital Access Archivist
This position engages with the public and government employees to provide access to the historically significant records within the collection of the Oregon State Archives (OSA). This position supports preservation and access through the digitization of records in all formats. This position contributes to the lifecycle management of electronic and born digital records. This is accomplished in part by, but not limited to:
Providing outstanding service and guidance to researchers by phone, email, or in person by determining the scope of inquiry and identifying resources available at the Oregon State Archives, Oregon state agencies, or other repositories.
Educating researchers on OSA’s policies regarding access and the availability of records, including use of finding aids, bibliographic resources, and the agency’s electronic records access system (ORMS).
Providing instruction on the use of equipment for purposes of access, reproduction, and migration.
Identifying and digitizing analog records in accordance with unit rubrics. Contributing to the development of rubrics.
Filing digitized and born-digital content into OSA’s content management system and maintaining metadata in accordance with archival standards.
Updating policies, procedures, and workflows relating to electronic records management.
Contributing to the success of OSA’s intern and volunteer program by collaborating with colleagues to design opportunities and oversee interns and volunteers.
Remaining current on best practices and trends relating to reference, preservation, digitization, metadata, and electronic records.
Creating an inclusive and welcoming environment for all users of the archives as well as for colleagues.
Serving as a representative of the OSA on national/statewide working groups, committees, and task forces.
For explicit duties, please request a copy of the position description from Sarah.Manring@sos.oregon.gov.
To Qualify: Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet every one of our desired qualifications listed.
Possess a Certified Archivist (CA) Certification
Bachelor's degree or higher that includes 30 semester hours or 45 quarter hours of courses in archival science, history, political science, government, library science, American civilization, economics, public administration, or records administration
Two years of professional experience.
As the most competitive candidate, your application will demonstrate the following skills and experience:
Providing reference services to internal and/or external users.
Coursework or experience related to the preservation and management of electronic records.
Demonstrated knowledge of overseeing and completing a work-related project.
If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.
The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.
Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples' lives.
We envision an Oregon without barriers, where everyone has equitable access to our democracy, available tools to achieve economic success, our state resources are efficiently utilized and accountable to the public, and where we honestly acknowledge our state’s history.
We lead with our values and believe every voice should be heard.
ACCESS FOR ALL - We elevate equity through identifying and actively eliminating barriers.
AUTHENTICITY - We have integrity and are honest and true to ourselves and others.
CLARITY - We share stories, using plain language to increase understanding and impact.
RESPECT - We are committed to serving the people of Oregon and strive to understand all viewpoints.
SERVICE - We are responsive and prioritize the needs of current and future Oregonians we ser...ve.
The Secretary of State employs approximately 200 full-time, part-time, and temporary employees. The Secretary oversees the functions of seven program divisions: Archives, Audits, Corporations, Elections, Business Services, Information Systems, and Human Resources.