https://careers.archivists.org Latest SAA Career Center Jobs Mon, 24 May 2021 06:07:40 Z https://careers.archivists.org/jobs/rss/14853324/electronic-records-analyst https://careers.archivists.org/jobs/rss/14853324/electronic-records-analyst Columbia, South Carolina, Under general supervision, assists in administering a statewide electronic records and information management program for state agencies, local government subdivisions and public educational institutions as mandated by the state's Public Records Act. Advises and trains state agencies, local government subdivisions, and public educational institutions on proper electronic records and information management processes and procedures including the proper storage and accessibility of non-current, long-term or permanent records. Provides consultation to public agencies to assist them in achieving efficient and economical retention, preservation, accessibility and disposition of public records. Prepares record retention schedules after analyzing and appraising records based on inventory data and consultations with state and local agencies, including the evaluation and scheduling of potential archival records. Monitors state agency, local government and public education institution records and information management programs for compliance with record retention schedules. Collaborates with Electronic Records Archivist and other staff to develop and maintain an electronic records program, including the development of procedures and processes for the transfer of archival electronic records for permanent  retention. Please note applicant must fill out a South Carolina State Employment Application which can be accessed at: https://www.governmentjobs.com/careers/sc   Minimum Qualifications Bachelor's degree in history, political science, public administration or a related field. Knowledge of South Carolina Public Records Act. Knowledge of South Carolina history and government organization. General knowledge of digital records issues. Knowledge of and ability to apply records and information management principles and procedures. Ability to communicate in a clear and efficient manner, both orally and in writing. Ability to work cooperatively and effectively with staff, government officials, the public and other professionals. Ability to use Microsoft Word, Outlook and Access software. Ability to lift 40 lbs. to shoulder height required. Must be licensed and able to operate a motor vehicle. Preferred Qualitfications Master's degree in library and information science, history, public history, political science, public administration and/or graduate training in records and information management and archival administration.  Experience in records and information management.  Experience with the use of born digital records in a government setting. Thu, 20 May 2021 09:00:49 -0400 https://careers.archivists.org/jobs/rss/14854165/deputy-for-presidential-libraries https://careers.archivists.org/jobs/rss/14854165/deputy-for-presidential-libraries College Park, Maryland, The National Archives and Records Administration (NARA) invites applications for the position of Deputy for Presidential Libraries, serving as the Director of the Office of Presidential Libraries. The duty station for this position is College Park, MD.   The Director of the Office of Presidential Libraries is responsible for planning, developing, coordinating, and administering the Presidential Library System of the National Archives. The Presidential Library System includes 15 Presidential Libraries, beginning with President Hoover through President Trump. The incumbent works closely with the individual Presidential Libraries to ensure that Library operations are in alignment with the Agency’s strategic goals.   Please see the job posting for more information about qualifications and expectations.   This is a Senior Executive Service (SES) position within the Federal Government. The salary range for the position is $132,552 - $199,300.  Relocation expenses will not be paid.  The deadline to apply is June 18, 2021. Detailed information about NARA and its national Presidential Library System is available at www.archives.gov   How to apply:  https://www.usajobs.gov/GetJob/ViewDetails/601680700   Announcement Number:  21-NARA-5-SES Control Number:  601680700   The deadline to apply:  06/18/2021 Wed, 19 May 2021 21:03:08 -0400 https://careers.archivists.org/jobs/rss/14849710/archivist-nasa-langley-research-center-larc https://careers.archivists.org/jobs/rss/14849710/archivist-nasa-langley-research-center-larc Hampton, Virginia, Total Solutions, Inc. (TSI) is recruiting for an  Archivist to support the NASA Langley Research Center (LaRC) in Hampton, Virginia. This position will maintain and enhance the Langley Research Center Archives, enabling a wide range of users to access and use analog and digital documents, films, videos, photos, other materials from the archival holdings. This position will perform research and enable search and discovery across the LaRC Archives’ holdings in order to meet the access needs of academic historians, LaRC management and technical experts, cultural resource officers, agency historians, agency archivists, and public affairs specialists. Responsibilities: Appraise records for historical and cultural significance. Accession historically significant records and donated materials into the LaRC Archives. Arrange and describe archival records from a variety of media types. Identify archival holdings that may contain Export Control, SBU/CUI, and/or PII restrictions and work with the LaRC Export Control and STI offices to meet center review standards of practice. Enable search and discovery of collections through the creation of archival descriptions using standards-based archival description systems. Perform digital preservation functions including processing and transformation of digital objects, capture of metadata, and utilization of the Open Archival Information Systems (OAIS) Model as a standard for digital preservation. Digitize records from a variety of media types using scanners, digital capture equipment, and related software Perform reference duties by assisting researchers and answering reference requests online and in person. Represent the Office of Communication’s interest in and facilitate relationships with the center’s organizational stakeholders in the fields of exhibits, artifacts, historic preservation, and cultural resources. Coordinate with the Office of Communication for historical research of collections. Communicate effectively in writing and orally and provide detailed documentation for workflows, procedures, and guidelines. Perform outreach and education in the form of presentations, informal gatherings, online and via social media to promote the mission of the LaRC Archives. Perform analog preservation functions including holdings maintenance, fastener removal, rehousing, etc. Maintain a thorough and up-to-date understanding of digital file formats, digital preservation, and digital persistence practice and theory. Work collaboratively and independently with the NASA History and Archives Program and the NASA LaRC Records Officer. Demonstrate a deep curiosity and problem solving capacity with unfamiliar technology and rapidly changing environments. Required Education Master’s degree in Library and Information Science from an ALA accredited program with a concentration in information science, archives management, or digital curation.  Desired Qualifications Demonstrated knowledge of both physical and digital archives, electronic records management, and digital preservation practice. Demonstrated knowledge of the federal records lifecycle. Demonstrated knowledge of a variety of applicable restrictions related to federal records including National Security Classifications, Export Control Restrictions Wed, 19 May 2021 10:21:25 -0400 https://careers.archivists.org/jobs/rss/14805056/digital-projects-and-data-manager https://careers.archivists.org/jobs/rss/14805056/digital-projects-and-data-manager Stanford, California, This is a 3-year fixed term position.  Stanford Libraries is seeking a Digital Projects and Data Manager to join a team supporting preservation, discovery, and access as part of its digital library, an internationally recognized technology program developing innovative solutions to advance teaching, learning and research at one of the world’s leading universities.  As a part of Digital Library Systems and Services (DLSS), the Digital Projects and Data Manager is a member of a highly collaborative team engaged in the creation, management, preservation, and publishing of digital collections. The Digital Projects and Data Manager contributes to these efforts as both a project manager and a data manager. Project management responsibilities include developing work plans, tracking tasks and overall progress, generating documentation, and communicating project status to stakeholders. Data management responsibilities include analysis, creation, transformation, and quality assurance of descriptive data for library and archival collections to be mapped and indexed to online platforms for discovery and delivery of digital content to researchers. In collaboration with archivists, metadata specialists, and software engineers, the Digital Projects and Data Manager supports the development of generalizable approaches and streamlined workflows to facilitate the processing of archival data to collection discovery platforms efficiently and at scale. Technical skills, including scripting, are essential. The Digital Projects and Data Manager is a member of a cross-organizational team engaged in the expansion of Virtual Tribunals (VT) at Stanford. Launched to the public in 2018, VT ( https://exhibits.stanford.edu/virtual-tribunals ) is a project to compile a comprehensive database of international criminal tribunal records, from the post-WWII cases through the contemporary tribunals, fully digitized, and rendered searchable through a single online portal.  First consideration will be given to applications received by June 9, 2021.   Thu, 13 May 2021 19:27:05 -0400 https://careers.archivists.org/jobs/rss/14775601/reference-outreach-and-education-archivist https://careers.archivists.org/jobs/rss/14775601/reference-outreach-and-education-archivist Salem, Oregon, WHAT YOU WILL DO: This position engages with both the public and government employees to provide access to the historically significant records within the collection of the Oregon State Archives. This position promotes the collection through collaboration with other organizations, education, and outreach. This is accomplished in part by, but not limited to:   Providing outstanding service and guidance to researchers by phone, email, or in person by determining the scope of inquiry and identifying resources available at the Oregon State Archives, Oregon state agencies, or other repositories.  Educating researchers on OSA’s policies regarding access and the availability of records, including use of finding aids, bibliographic resources, and the agency’s electronic records access system (ORMS).  Providing instruction on the use of equipment for purposes of access, reproduction, and migration.  Participating in the assessment and evaluation of policies and procedures relating to the reference program and education and outreach initiatives.  Maintaining an awareness and understanding of best practices and current trends relating to reference programs and outreach initiatives and contributing to the development of new and innovative approaches for effective outreach and public services.  Assisting in the creation of web resources and social media postings to highlight and promote OSA’s resources and historic materials.  Participating in exhibit planning by suggesting ideas for topics that draw from or highlight OSA’s holdings and conducting research in support of the exhibit.  Assisting with the research and compilation of the Oregon Blue Book.  Contributing to the success of OSA’s intern and volunteer program by collaborating with colleagues to design opportunities and oversee interns and volunteers.  Creating an inclusive and welcoming environment for all users of the archives as well as for colleagues.   Serving as a representative of the OSA on national/statewide working groups, committees, and task forces.  TO QUALIFY: Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed.  We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.  We would encourage you to apply, even if you don't meet every one of our qualifications listed.    Your application must demonstrate that you have experience and/or education in the following:  Possess a Certified Archivist (CA) Certification OR   Bachelor’s degree or higher that includes 30 semester hours or 45 quarter hours of courses in archival science, history, political science, ? government, library science, American civilization, economics, public administration, or records administration  AND   Two years of *professional experience    *Professional experience must have been in archival sciences, or in a directly related field of work such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. The following are illustrative of kinds of experience that may be accepted as meeting the professional experience requirements: (1) experience as an archivist in Federal, state, religious institution, business, or other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science, or in a directly related field such as history, government, economics, political science, international relations, or international law.    As the most competitive candidate, your application will demonstrate the following requested skills and experience: Providing reference services to internal and/or external users.  Working with interns and/or volunteers, including designing and overseeing projects or programs.  Outreach initiatives on behalf of an archival program, or component of an archival program, including any experience using social media or web-based platforms.  Evaluation and assessment of an archival program or component of an archival program.  Preference may be awarded to candidates with a Master’s degree in archival science, history, political science, government, library science, American civilization, economics, public administration, or records administration.  The agency may request copies of your transcripts if not submitted with your original application. Transcripts must clearly show 1) your name; 2) the name and address of the institution; 3) the degree received. For application purposes, photocopies are acceptable; however official or original documents may be requested to validate education.  If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.  For additional information you may contact us at Sarah.Manring@oregon.gov. $4341 - $6662/MONTH NON-PERS*; $4601 - $7062/MONTH WITH PERS; * The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6%. Wed, 05 May 2021 11:57:16 -0400 https://careers.archivists.org/jobs/rss/14744609/public-records-administrator https://careers.archivists.org/jobs/rss/14744609/public-records-administrator Washington, D.C., Public Records Administrator Excepted Service, Grade 7 ($87,815 to $131,719) Close: Open Until Filled   DOMICILE REQUIREMENT There is a legal requirement that each new appointee to the Excepted and Executive Service either: (1) be domiciled in the District of Columbia at the time of appointment; or (2) establish District domicile within one hundred eighty (180) days of appointment.  The law also requires that Excepted and Executive Service employees maintain District domicile during the period of the appointment. Failure to maintain District domicile during the period of the appointment will result in forfeiture of employment.   INTRODUCTION This position is located in the Office of the Secretary, Office of Public Records and Archives.  The Office of the Secretary provides protocol, authentication and public records management services to the Mayor and District government agencies.  This position functions as Public Records Administrator, responsible for the District of Columbia Archives, District of Columbia Records Center, and Library of Governmental Information.  Incumbent is responsible for conserving, protecting, maintaining and making available to the public in the most appropriate ways, the historical documents of Washington, D.C., the official public records of the District of Columbia government, and the publications, reports, and findings of District government agencies.    DUTIES AND RESPONSIBILITIES Serves as (1) Historian of the District of Columbia, and as the representative in the official records of the District government; and, (2) liaison between the District government, the National Archives, and the National Historical Publication Records Commission in representing the historical records interest of the District government. Provides the full range of supervisory responsibility, as required to manage and direct the work efforts of subordinate staff and activities of assigned operations.   Supervises and assigns duties and responsibilities; formulates overall plans for resources; approves and disapproves leaves requests; recommends selection, promotion, incentive recognition and corrective or adverse action; establishes work standards; and identifies developmental and training needs.   Develops quantitative and qualitative measures for evaluating the performance of staff and the performance of the office.  Collaborates with stakeholders on the development of new business strategies by engaging communities of interest, and respects fiscal and resource realities.  Develops and implements rules, regulations, plans, policies, procedures and standards for surveying, appraising and scheduling records of the District government; accessioning, storing, retrieving, and servicing records from repositories that hold District government records.  Prepares and designs seminars, programs and training information for District government agencies in the principles, practices and techniques of information and records management.  Prepares and submits grant proposals to the appropriate authorities to process and preserve the historical and permanently valuable records of the District government.   Reviews and makes recommendations to the national Historical Publications Commission proposals to fund historical records projects.  Collaborates as the Business Lead for Enterprise Content Management with the Office of the Chief Technology Officer (OCTO) in its role as the Technology Lead for Enterprise Content Management.  Implements and oversees the systems and processes required for the management of digital media through its business, legal and historical lifecycle.  Develops collaborative networking partnerships with the District agencies and employees, as the shift of the responsibility for managing the lifecycle of business, legal and historically valuable records moves to business users.    SPECIAL SKILLS Demonstrated ability to promote/understand individual/collective role in creating an inclusive environment.   Ability to cultivate community and empower people.  Strong interpersonal skills required.   Ability to build relationships with diverse range of people.   From an archival perspective, strong awareness and appreciation of the history, challenges, and strengths of the District and its diverse communities.  Develops and maintains close personal contact with internal staff as well as external agencies and stakeholders.  Collaborates with internal government stakeholders (agency leaders, records staff and employees) and external stakeholders in the records and archiving communities.   Contacts include securing funding mechanisms and business resources, developing strategy and business models, articulating and deploying policy, procedures, and technical guidance, and performing liaison work with communities of interest.  Performs other related duties as assigned.    REQUIRED EXPERIENCE Preferred Certified Records Manager or direct process to obtain certification within two years of hire. Master’s degree in archival and /or records administration, or equivalent education. Mastery of records management, archival management, and enterprise content management (ECM).   Mastery of accepted national standards, regulations and rules that govern public sector records management and archival management.   Skill in both paper and electronic content/records management and archiving.   Mastery of and skill in problem solving, negotiation strategies and project management to conduct in-depth research and analysis, and mastery of management principles, procedures and techniques of analysis and evaluation.  Experience with customer service theory and practice and business effectiveness practices.   Ability to implement customer service-oriented principles, measures and improvement strategies.  Demonstrated skills and experience in providing leadership in a managerial/supervisory capacity and in providing leadership in a team-based environment; and the ability to set appropriate work standards and to hold people accountable for their performance.  Superior oral and writing communication skills to prepare reports and presentations, proposals, etc., advise on issues; to articulate instructions and directives; and to communicate information and decisions with all interested parties.  Communicates at all levels from District and Federal executives to staff, customers and stakeholders.    All qualified applicants, please apply to secretary@dc.gov   Wed, 05 May 2021 13:40:33 -0400