JOB DESCRIPTION: 
NATURE OF WORK
This is supervisory work responsible for planning, developing, and directing the archival program for the Senate as dictated by U.S.C. Title 44, Section 2118. Work involves administering the day-to-day operations and overall development of the archival program, including supervising, mentoring, and overseeing the work of Senate Deputy Archivists, developing policies and procedures, monitoring programs, and making recommendations to ensure the proper handling, preservation, and preparation of historical records. Work is bound by Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments.
ESSENTIAL FUNCTIONS
Plan, develop, and direct a comprehensive archival program; direct and review the work of the Senate Deputy Archivists; oversee administration of day-to-day operations; develop policies and procedures for identifying official, permanent records of the Senate.
Supervise arrangement and description of Senate records, including designation of record groups/series and the preparation of accession records for paper, electronic, and audiovisual records.
Oversee production and updating of Senate records management and archiving guidance.
Oversee and supervise the provision of records management and archival services to the Senate community, including committees and the offices of members and Senate officers.
Oversee production and updating of records disposition schedules for Senate offices.
Consult with Senators regarding preservation of their personal records, and oversee the negotiating and drafting deeds of gift or deposit agreements, surveys, inventories, and description of their collections.
Oversee the management of Senate Preservation Partnership Grants, working collaboratively with and providing guidance to Senators’ chosen archival repositories.
Provide guidance, develop policies for, and monitor programs implemented by staff at the Center for Legislative Archives, National Archives, as they pertain to Senate records, including preservation management and reference services.
Oversee and supervise the development of information management training seminars and briefings for Senate staff; oversee development and production of online archival training modules.
Supervise the creation and distribution of documentation and training materials for digital records management and preservation procedures that ensure the authenticity, integrity, and security of born-digital content, including drafting a custom office records management policy, drafting or updating a custom records management file plan, and setting up a customized shared drive.
Oversee and supervise electronic records management systems and data extraction from Senate systems for deposit at the Center for Legislative Archives and Senators’ designated archival repositories.
Assess the overall quality of congressional documentation, making recommendations for new programs addressing special issues, monitoring trends and issues, and developing new policies and procedures appropriate to ensure complete, accurate, and usable historical records.
Provide guidance to, and devise policy for, archivists within the Senate community, especially as it pertains to the accessibility of Senate records.
Serve as the chief archival advisor to the Secretary of the Senate and the Senate Historian.
Maintain current knowledge of the Historical Office’s Emergency Action Plan (EAP) and Continuity of Operations (COOP) plan; serve as an alternate Office Emergency Coordinator (OEC) and participate in periodic exercises and drills.
As part of the Secretary’s customer service initiative (known as R.A.T.E.), provide all customers with the highest level of customer service.
 
MINIMUM QUALIFICATIONS:

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work is essentially sedentary but does require travel between offices and the National Archives, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary.

MINIMUM QUALIFICATIONS
Work requires a master’s degree in history or archival science, three to five years of supervisory experience, and a minimum of ten years of combined experience in managing comprehensive archival programs for records in all formats and the following knowledge, skills, and abilities:
Demonstrated supervisory experience and ability to set the vision and direction of an archival program.
Demonstrated ability to plan, develop, and supervise archival and records management projects and activities.
Knowledge of the Senate as an institution.
Knowledge of the Senate legislative process including committee procedures.
Expert knowledge of archival and records management principles and best practices.
Knowledge of current approaches to surveying, appraising, arranging, and preserving records in all formats, and especially electronic records.
Demonstrated ability to positively interact with Senators and staff at all levels of the organization with tact and diplomacy; provide attention to detail and protocol; maintain confidentiality and exercise discretion.
Knowledge of current electronic records management systems and demonstrated ability to work with systems developers in order to provide preservation guidance for systems content.
Ability to monitor and participate in the Senate’s constantly evolving systems and technological environment in order to develop and update preservation guidance in collaboration with Senate Deputy Archivists.
Knowledge of metadata best practices, as related to preservation and digital stewardship.
Knowledge of general copyright, donor restriction, privacy, and ethical issues related to donating a senatorial collection to a research institution or other repository.
Ability to inspire, train, and provide guidance to staff on preserving Senate and Senators’ records of service.
Ability to prioritize projects and resources.
Exceptional oral and written communication skills required.

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS
Certification from the Academy of Certified Archivists.
Digital Archives and Records Management certifications strongly preferred.

APPLICATION REQUIREMENTS:
Your application package must include the following:
1.  Application
2.  Resume
3. Cover letter: With leadership being an important component of this position, please detail your supervisory experience. 

DEADLINE FOR APPLICATIONS:
10/8/2024 at 7:00pm EST