Assistant Archivist

Reporting to the University Archivist and Head of Special Collections and University Archives, the Assistant University Archivist (Archivist) accessions, arranges, describes and preserves manuscript and archival collections. The Archivist participates in archival records management activities, and provides records management instruction to university offices and departments. They oversee projects involving department staff, student workers, and volunteers. The individual provides reference services to members of the Colgate community and other researchers, and is an active member of the department’s instructional and outreach programs. The Special Collections and University Archives (SCUA) department at Colgate University is a fast-paced academic environment where collections care is balanced with primary source instruction and reference work to create a dynamic workplace. The department welcomes solution-oriented applicants who demonstrate initiative and identify opportunities to produce positive change. The successful candidate will enter a continuing appointment, an academic position where pursuit of continuous learning and professional growth will be essential. Colgate offers a supportive and collaborative work environment where an individual’s knowledge and experience are highly valued. 

Responsibilities

• Ensure proper storage, treatment, and preservation of the collections in all formats. 
• Demonstrate a commitment to the educational role of the Colgate University Libraries by overseeing and actively participating in efforts to integrate use of archival materials, rare books, manuscripts, and other original materials into the curriculum through promotion and instruction.
• Plan and mount exhibits that highlight important aspects of the library’s collections, particularly as they relate to the curriculum and important university events.
• All library faculty are expected to participate in library faculty governance; engage in service to the Colgate University community; serve on library and university committees; demonstrate an active commitment to the library profession by engaging in research, professional development, and other activities related to continuing appointment and promotion.
• Other duties as assigned by the University Archivist and/or the University Librarian.
• The minimum starting salary is $55,345. Commensurate with experience.
• Anticipated start date is beginning of spring semester 2024.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every qualification in the job description including the preferred qualifications. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of our preferred qualifications.

Colgate is a vibrant liberal arts university of 3200 students situated in central New York state. Colgate faculty are committed to excellence in both teaching and scholarship.

Applications for the position should include a curriculum vitae and a cover letter. In your cover letter, please outline your scholarship and professional development plans and goals. Also tell us how  you envision Colgate University Libraries supporting you and contributing to your success in accomplishing these goals.  The cover letter should also address an initiative or contribution in the area of DEI that you are most proud to demonstrate your awareness and sensitivity towards promoting an inclusive work environment. 

Review of applications will begin on September 24, 2023, and continue until the position is filled.

Applicants with dual-career considerations can find postings of other employment opportunities at Colgate and other institutions of higher education in upstate New York at https://upstate-ny.hercjobs.org/jobs/search.

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected veteran status, sexual orientation, gender identity or expression, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate University is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Required Qualifications

• An MLS/MLIS from an ALA-accredited institution, or an equivalent masters degree.  
• Knowledge and understanding of trends and best practices in the field of archival management.
• At least one year experience working in an academic archive or special collections department.
• Strong commitment to core concepts related to diversity, equity, and inclusion (DEI), with an awareness of current DEI issues in the library and information science profession and related fields.

Preferred Qualifications

• Two to four years of experience working with institutional archives. 
• Interest in engaging in instruction and collaborating with faculty in other departments on campus.
• Knowledge of archival appraisal, arrangement, and description best practices.
• Knowledge of archival or primary source materials and archival collections management systems.
• Experience creating DACS compliant finding aids encoded in EAD.
• Commitment to professional development.