Software Preservation Program Manager

University Job Title: Program Manager 1
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Fixed
Compensation Grade: Administration & Operations
Wage Ranges: Click here to see our Wage Ranges
Work Location: University Library System
Worksite Address: 221 Whitney Ave
New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Computing and Information Systems, Library
Total # of Hours to be Works: 37.5

Position Focus:
Reporting to the Digital Preservation Manager, the Software Preservation Program Manager is responsible for managing and growing the Emulation as a Service Infrastructure (EaaSI) Program of work (https://eaasi.info). EaaSI is a world-leading program of work providing open-source software and services that make emulation practical for use in long term digital preservation workflows.

The successful candidate will have an opportunity to make a wide impact on the national and international memory sector by ensuring historic and valuable digital artifacts can be accessed by future generations using original software.

The Software Preservation Program Manager will manage: The budget of the EaaSI program of work. The computing infrastructure supporting EaaSI's development and the hosted cloud instances of EaaSI. The software development process for the EaaSI software, including working with a team of developers predominantly based in Europe. The work of the Software Preservation Analyst who reports to the Program Manager. Communications, outreach, and marketing of the program with a goal of increasing the user base and ensuring an engaged and active community of users and contributors.

The Program Manager will also work to finalize and implement the business plan for the ongoing support of the program post grant funding. Additionally, the Program Manager will become proficient with Yale's project management tools, services, and methodologies.

The position has grant-based funding through June 2024 with a strong possibility of moving to organizational funding following this.

This position participates in Yale's “predominantly remote” working arrangement. No on-campus office will be assigned and working remotely will be expected.

Essential Duties:
1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 3. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 4. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program’s operating budget. 5. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 6. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 7. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content. 8. Performs other duties as assigned.

Required Education and Experience:
Minimum requirement of Bachelor's Degree in a related field and four years of related experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Demonstrated ability managing software preservation related work. Demonstrated ability with emulation and software preservation.

Required Skill/Ability 2:

Strong oral and written communication skills.

Required Skill/Ability 3:

Proven project management ability.

Required Skill/Ability 4:

Demonstrated ability presenting to large and small audiences.

Required Skill/Ability 5:

Demonstrated ability working with distributed groups of stakeholders.


Preferred Education, Experience and Skills:


Drug Screen: No
Health Screening: No

Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:
Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.


Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25053&siteid=5248&PageType=JobDetails&jobid=1571154



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