The Director of the Archives is responsible for developing and maintaining the Archives of the Dominican Sisters of Peace and its eight Founding Congregations. The Director will develop an efficient system for the acquisition, preservation, arrangement, description, and access to records of historical and enduring value and conduct outreach activities to promote interest in the Dominican Sisters of Peace.

Application process: Please send cover letter, resume, official transcripts and, if applicable, certifications, and contact information for three references by email or regular mail to:

email: Jennifer.dixon@oppeace.org

mail: Jennifer Dixon, Director of Human Resources, Dominican Sisters of Peace, 2320 Airport Drive, Columbus, OH 43219

phone: 614-416-1045;  fax: 614-252-7435

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: other duties may be assigned.

1. Directs the preservation and arrangement of documents and artifacts of enduring value
2. Creates and maintains policies for the collection
3. Creates budgets and manages finances in an ethical and responsible way
4. Implements best practices of safety, security, and disaster management
5. Reviews and develops existing finding aids according to archival standards
6. Advances the public relations of the Congregation with displays of archival materials
7. Coordinates with the Office of Communications to educate the public through social media.
8. Coordinates transfer of internal records to the Archives
9. Coordinates with the Leadership Team and department heads to assure adherence to record transfer schedules
10. Directs and/or conducts research to fulfill the archival requests and inquiries
11. Coordinates acquisitions, donations, and loans
12. Assures that federal and state retention requirements are followed
13. Creates proper procedures for managing the Archives program
14. Collaborates with professional archival associations and community organizations
15. Provides for on-going professional development of staff
16. Mentors graduate and undergraduate students, interns, and volunteers working in the Archives
17. Travels to satellite archives

EDUCATION: Master’s degree in Library or Information Science or History with a focus on archival studies; Certified Archivist designation is a plus.

EXPERIENCE: Five years’ experience in archival management and leadership, including supervising and budgeting and seven or more years’ experience in working in archives.

PREFERRED EXPERIENCE

1. Demonstrated experience leading and managing complex projects, including integrating several archival collections
2. Develop proposals, timelines, budgets, and staffing plans
3. Understanding of copyright, privacy laws, and rights management issues relating to analog and born-digital collections
4. Demonstrated experience with public programming and exhibits
5. Experience in organizational management to perform efficiently and courteously in an environment with a fluctuating workload
6. Experience using digital collection management applications, systems, and platforms

KNOWLEDGE:

1. Demonstrated ability to use content management systems and digital preservation applications that employ archival standards
2. Demonstrated understanding of digitization efforts and knowledge of digital formats, data management, and metadata schema
3. Openness to working in a mission-driven organization and learning about religious women’s archives
4. Experience with current and emerging archival theory and practices
5. Experience with accessioning and processing manuscript collections
6. Relevant legal and ethical regulations that apply to archival collections
7. Best practices that govern the arrangement, description, and use of archival materials

SKILLS: Must possess excellent interpersonal, oral, and written communication skills; possess problem solving skills; operate computer for word processing/data base entry, Internet, and e-mail, and possess skills in other office equipment (e.g., copier, fax, scanner, printer).

ABILITY: Communicate effectively with staff, Sisters, and public; compose reports and correspondence, and edit documents with grammatical accuracy; maintain professional and pleasant demeanor; maintain confidentiality; hold staff accountable; prioritize assigned tasks; meet deadlines; follow directions; work in collaborative situations; availability to travel to satellite archives and meetings.                                        

WORKING CONDITIONS/PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job.

1. Stands and walks intermittently throughout the workday, including sitting and bending
2. Reaches, lifts, carries, and manipulates various office materials, supplies and equipment
3. May be required to lift equipment and supplies
4. Must be able to lift 40 pounds
5. Must be able to sit at computer for long intervals throughout the day
6. Must be able to cope with stress of multi-tasking
7. Must be able to function independently
8. Requires continuous activity and with frequent interruptions
9. Must be Covid-19 vaccinated

TYPE: Full-time 40 hrs/wk