St. Stephen's and St. Agnes School seeks a School Archivist to collect, arrange, preserve, make available, describe, and digitize SSSAS’s archival documents, paintings, photographs, books, and material culture items. From the nearly 100-year-old collection, historical content is researched, interpreted, written, and shared. The Archivist works collaboratively within and outside of the School to assist in cultivating and sharing our rich history.
The Archivist is part of the Advancement Office team, which is responsible for engaging, cultivating and soliciting over 7,000 constituents including alumni, current parents, grandparents, parents of alumni, faculty and staff. The position reports to the Senior Director of Advancement Services. As SSSAS looks forward to celebrating its centennial school year in 2024-2025, it seeks a collaborative self-starter who is energized by the rare opportunity to shape the course of a young archive. A successful candidate will embrace the variety of opportunities that comes with managing a school archive, including engaging academic departments with the collection, capturing oral histories during alumni events, and developing relevant programs and displays for annual school traditions.
This is a part-time, twelve-month position. Some evening/weekend event support work is expected.
Relevant bachelor’s or master’s degree in archival practices, history, information sciences, or museum studies, with a minimum of two years of experience as collection manager, educator, researcher, or equivalent, working in a museum, archive, library, or educational institution
Ability to organize and arrange large collections in diverse formats
Excellent writing, communication, and interpersonal skills to present inclusive educational programming to students and SSSAS community members
Ability to stay on top of developments in digital management systems, archival processing, metadata standards, electronic records management, and preservation
Proficiency in the workflow associated with content, document, and electronic records management; digital archiving; digital asset management; format validation and conversion methods; data integrity techniques; and long-term, sustainable storage planning
Ability to work collegially with colleagues, students, researchers, and consultants
Ability to work independently and collaboratively as part of a team
Responsibilities include, but are not limited to:
Write and administer collection policies (e.g., accession/deaccession, gifts & loans)
Manage accessioning through donations and solicitations
Perform object condition assessments and manage preventative collection care
Work with facilities staff to monitor environmental conditions (temperature, relative humidity, and light levels) in archives storage space and campus displays
Establish and administer standards for digital encoding for collections management database (e.g., digital image formats and style sheet adherence for data entry)
Scan two dimensional items and prepares digital images for ingest into database
Photograph with a digital camera and copy all large-scale, fragile or 3-D objects and archival documents and prepares digital images for ingest into database
Prioritize digital conversion of audio and video media (e.g., Film, VHS, cassette tapes, and CDs)
Compose and refine inventories, finding aides, and document transcriptions
Assist with access to collection for external and school community researchers
Craft centennial displays, events, and publications
Other duties as assigned
Candidates interested in this position should apply online, and include a cover letter and resume. For more information about our school, please visit www.sssas.org.
About St. Stephen's and St. Agnes School
Located six miles from Washington, D.C., St. Stephen's and St. Agnes School, an age 3 through grade 12 Episcopal School, educates the whole child by tending to the academic, social, physical, and spiritual needs of each of our students. St. Stephen’s and St. Agnes is a positive and collegial community with a commitment to our mission to pursue goodness as well as knowledge and to honor the unique value of each of our members as a child of God in a caring community.