Archives Management, College & University Archives, Special Collections
JOB PURPOSE: The UCSF Library is seeking enthusiastic, innovative, and growth-focused candidates to join the Archives & Special Collections (A&SC) team for a position of Research and Technical Services Managing Archivist. This is a full-time, permanent position.
The Research and Technical Services Managing Archivist will lead and enhance two major service points by overseeing and providing expert guidance for collection management program that includes all aspects of appraisal, accessioning, arrangement, description, cataloging and preservation of archival material in accordance with professional best practices and standards. This position also has primary responsibility for managing discovery and research services provided by the A&SC through implementing an inclusive environment for guiding and empowering users to conduct research with UCSF collections. The Research and Technical Services Managing Archivist will participate in teaching and learning activities by providing educational, programmatic, and promotional outreach to faculty, students, staff, and community users.
UCSF LIBRARY ARCHIVES AND SPECIAL COLLECTIONS UCSF Archives and Special Collections is a dynamic health sciences research center that contributes to innovative scholarship, actively engages users through educational activities, preserves past knowledge, enables collaborative research experiences to address contemporary challenges, and translates scientific research into patient care.
The mission of the UCSF Archives and Special Collections is to identify, collect, organize, interpret, and maintain rare and unique materials to support research and teaching of the health sciences and medical humanities and to preserve institutional memory.
Duties and Responsibilities Reporting to the Head of Archives and Special Collections, the Research and Technical Services Managing Archivist will provide leadership in setting priorities and determine appropriate approaches for processing collections and preparing them for discovery and use. The successful candidate will be responsible for overseeing planning, determining levels of processing, establishing timelines, evaluating outcomes, and providing quality control for archival description. The Managing Archivist has responsibility for encoding finding aids using Encoded Archival Description (EAD) for contribution to the Online Archive of California and contributing descriptive metadata to Calisphere. Working closely with the Head of the department, the Managing Archivist participates in collection acquisition, appraisal, and donor relations activities.
The Managing Archivist is responsible for creating policies, procedures, and workflows in compliance with the archival description standards and implements technologies and strategies to support these activities.
The Managing Archivist will design and administer service model that delivers excellent user-centered services by managing all reading room activities and reference services, including staff training and scheduling. In consultation with the Department Head, the Managing Archivist is also responsible for development and implementation of policies and procedures for reference, duplication, access, and reading room services in Archives and Special Collections in accordance with professional standards and best practices.
The Managing Archivist participates in user education and other outreach activities including tours, open houses, publications, presentations, social media; assists with curating and mounting the department’s physical and digital exhibits.
The successful candidate manages supplies and collection storage and contributes to grants writing and management. The Managing Archivist collaborates with librarians and staff throughout the Library and University, including Collection Management, Makers Lab, Records Management, University Development and Alumni Relations, and others on cross departmental initiatives including grant projects and outreach events. Directly supervises and evaluates the work of 1 FTE and 1-3 student assistants/interns.
UC San Francisco seeks candidates whose experience, teaching, research, or community service that has prepared them to contribute to our commitment to diversity and excellence. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
• Applicant must have a master’s degree from an ALA-accredited institution, or a master’s degree in archival administration, or a related field with relevant experience. • Minimum of five or more years of progressively responsible experience in a special collections and archives setting with focus on reference, outreach, and processing. • Understanding of and commitment to the standards, ethics, security guidelines, and best practices in use by special collections professionals and related professional groups including ACRL’s Rare Books and Manuscripts Section and the Society of American Archivists. • Experience working with ArchivesSpace and other collection management systems. • Successful experience applying efficient processing techniques in accessioning, appraising, arranging, describing, and preserving archival collections and preparing finding aids of varying size and complexity. • Understanding of and commitment to professional standards, vocabularies, and best practices for archival processing and description, including Describing Archives: Content Standard (DACS), EAD, EAC-CPF, LCSH, AAT, RDA, and MARC. • Demonstrated ability to organize and prioritize work, with strong project management skills, and the ability to use considerable judgment and take initiative. • Effective at meeting deadlines, adjusting priorities, and working on multiple projects simultaneously. • Experience with, or ability to learn skills for the supervision and training of archival assistants/interns and staff. • Excellent written communication skills to compose archival materials descriptions. Demonstrated ability to develop written project documentation, process procedures, reports, etc. • Demonstrated ability to maintain and safeguard confidentiality of documents and information collected and reviewed. • Possess a record of professional achievement in research, scholarship, and service, with an appropriate publication and presentation history commensurate with the UCSF requirements for appointment at the academic rank of Assistant or Associate Librarian.
• Experience with or ability to learn processing of digital collections, data migration, digital curation, and mapping of metadata schema. • Experience in curating and mounting exhibits. • Strong foundation in intellectual property issues related to libraries, archives, and special collections. • Experience managing digitization projects. • Ability to analyze, learn, and implement evolving technologies. • Proven ability to cultivate an environment of diversity and inclusion. • Experience with assessment tools and methods. • Certified Archivist. • Experience with medical and/or scientific archives.
Additional Salary Information: Hiring range: Associate Librarian to Librarian.
Salary Range for the Represented Librarian Series:
Associate Librarian salary range is $63,038 – $99,154 and Librarian salary range is $84,507 – $136,507.
Internal Number: Job #JPF03288
About University of California, San Francisco (UCSF)
The University of California, San Francisco (UCSF), one of the ten campuses of the University of California, is devoted solely to graduate education and research in the health sciences. UCSF is composed of the Schools of Medicine, Dentistry, Pharmacy, and Nursing, and the Graduate Division. In both size and number of students, UC San Francisco is the smallest of the UC campuses. Nevertheless, its relative size belies its distinction as one of the leading biomedical research and health science education centers in the world. In addition, UCSF is a major health care delivery center in northern California with a high volume of regional, national, and international patient referrals. UCSF has an annual budget of over $5 billion to support its various research, teaching, and patient care activities. Among faculty members are five Nobel laureates, 35 National Academy of Sciences members, 61 American Academy of Arts and Sciences members, 97 National Academy of Medicine members, and 26 Howard Hughes Medical Institute investigators.