Archives Management, Museum Archives, Special Collections
As a core member of the Education and Exhibitions team, the Library and Archives Manager is responsible for creating an inspiring, welcoming, experiential space designed to engage and educate guests. They will supervise and oversee the daily operation of the Lora M. Robins Library, institutional archives, herbarium, and art/artifact collections of the Garden. The Library and Archives Manager maintains the non-living collection catalog and other databases, and staffs the Horticulture HelpLine.
The Library houses over 7,000 items related to botany, horticulture, garden design, floral design and garden history, as well as over 600 children’s books and teacher resources. The Library and Archives Manager position is full-time (category 1), and contributes to the advancement of the Garden’s educational mission and excellence in guest services.
Foster relationships across departments, as well as with external organizations and individuals, to implement innovative programming, outreach services, and exhibits
Create botanical and horticultural exhibits and displays that relate to Library collections
Invite, welcome, and celebrate individuals from diverse communities through innovative programming and creative use of space
Provide reference services to Library and archives users
Prepare bibliographies, research guides, and reading lists
Manage the Horticulture HelpLine
Train, manage, and schedule a team of 30+ Library volunteers who provide reference and circulation services to all Library visitors, with customer service a priority
Develop and maintain procedural manuals for volunteers and the Librarian’s handbook
Maintain book and non-book collections, including digital assets and cultural objects
Responsible for ensuring the optimal functioning of the integrated automation system; ensures appropriate preservation of essential data and records
Evaluate the collections for acquisition, replacements, and de-accessions
Administer the selection of materials to be added to the library collection, including books, periodicals, A-V, and special collections (rare books, art objects, etc.) following guidelines set forth in the Garden’s Non-Living Collections Policy
Responsible for all aspects of processing archival, manuscript, and photography collections, setting up processing priorities, procedures and guidelines, creating finding aids, and preparing catalog records
Oversee the inventory, control, preservation, and conservation of heritage and cultural objects collections
Responsible for digital asset management, overseeing the operational control, and organization of image collection assets
Manage the receipt and disposition of gift materials
Prepare reports, records, and statistics
Manage the herbarium, archives, and Library spaces
Maintain Library facilities to support multiple roles: research, education, meeting, events, and exhibits
In collaboration with PR & Marketing team, maintain Library webpage and use social media platforms to promote the Library and its collections
Establish and implement the strategic direction for Library operations to align with the Garden’s strategic plan, mission, and values
Assists with Library and archives budget expenses and coordinates with Director of Education and Exhibitions
Actively participates in staff training and department meetings
Stays current with community activities and relevant collections of local cultural institutions
Represents the Garden in the Council on Botanical and Horticultural Libraries national association
Occasional weekend, evening and holiday hours, as needed
Skills and Abilities
Excellent written and verbal communication skills, including public speaking and group facilitation
Personable, diplomatic, and solution-oriented
Energetic, self-motivated, creative, and innovative
Well-organized and detail-oriented, able to work independently as well as in a team environment
Technical proficiency with computers, databases, Microsoft software programs, and social media platforms
Education and Experience
Preferred: Master’s degree in library science, art/archives management, or related field of study
Required: Library experience in a management or supervisory role. Excellent communication and computer skill
Founded in 1984, Lewis Ginter Botanical Garden is a nonprofit garden located in Richmond, Virginia’s Lakeside neighborhood. The Garden encompasses 82 acres, four lakes, 5,500 unique taxa of plants within 15 distinct outdoor gardens, 11 major buildings including a conservatory and greenhouse, plus an 80-acre branch site, the Lewis Ginter Nature Reserve. Annually, Lewis Ginter engages over 17,000 students in innovative and exciting education programs. This cadre of identified learners is just a fraction of the more than 400,000 annual visitors to the Garden. In recent years, the Garden has been honored with inclusion in several top ten lists for botanical gardens in North America.
Lewis Ginter Botanical Garden’s mission is connecting people through plants to improve communities.
Lewis Ginter Botanical Garden, including the Lewis Ginter Nature Reserve, reveals the unity and integration of human and plant life, celebrates the fundamental significance of the natural world, and enriches communities through horticultural and educational excellence and innovative outreach activities.
Responsibility, Innovation, Integrity, Hospitality and Inspiration
Lewis Ginter Botanical Garden is an Equal Opportunity Employer. We do not discriminate on the grounds of race, color, religion, sex, age, disability or national origin in the hiring, retention, or promotion of employees. We support the diversity and inclusion policy adopted by The American Public Gardens Association: to create an equitable, diverse and inclusive culture where the contributions of all community members are valued, respected and appreciated.