Archives Management, Museum Archives, Special Collections
Preservation and Special Collections Processing (PCP) is the department responsible for the acquisition, processing, cataloging, preservation, and the physical management of the special collections holdings of NYPL's three research libraries: the Schomburg Center, the Library for the Performing Arts, and the Stephen A. Schwarzman Building.
The Collections Processing unit of PCP makes these resources discoverable via catalog records and finding aids and undertakes the physical preparation necessary to make these acquisitions available to the public. Special Collections materials include archives, rare books, manuscripts, photographs, designs, maps, and non-commercial sound and moving-image recording materials.
Reporting to the Manager, Archival Processing, the Specialist II/ Archivist will:
Help develop and maintain cataloging routines which provide access to the library's newly acquired collections as well as any archival backlogs.
Perform original cataloging for special collections in a variety of formats in accordance with local and national standards.
Arrange and describe archival collections of personal papers and organizational records, perform rehousing and other basic preservation needs, and prepare finding aids in accordance with local and national standards.
Supervise interns, volunteers, and non-professional staff assisting in processing activities.
Participate in the planning and execution of division-wide projects, especially those related to cataloging and collection management.
Represent the Division through active participation in professional organizations.
Perform related duties as required.
Required Education & Experience
ALA-accredited Master’s degree in library, archival or information studies or Master’s degree in liberal arts or humanities and successful completion of archival training.
One to two years experience in an archives or manuscripts repository creating descriptive records for archival collections.
Demonstrated experience in original and copy cataloging.
A strong background in archival theory and practice, especially regarding arrangement and description, as well as a familiarity with current approaches to born-digital materials.
Working knowledge of historical research methodology and experience with standard bibliographic tools.
Excellent interpersonal, oral, and written communication skills.
Successfully demonstrated initiative, accuracy, attention to detail, judgment, analytic and organizations.
Ability to work well independently and collaboratively in a production-oriented, team environment.
Demonstrated knowledge of current standards for archival description (APPM, DACS, LC subject headings, authority control, and MARC 21).
Experience in EAD markup preferred.
Experience using ArchivesSpace or Archivists' Toolkit preferred.
Reading knowledge of at least one foreign language preferred.
Experience supervising and training non-professional staff preferred.
All team members are expected and encouraged to embody the NYPL Core Values:
Be Helpful to patrons and colleagues
Be Resourceful in solving problems
Be Curious in all aspects of your work
Limited physical effort is required
Light lifting required
Lifting up to 40 lbs. Required
May require travel within NYC
Union / Non Union
About The New York Public Library
Challenging and exciting career opportunities await you at The New York Public Library! We have opportunities in a wide range of areas including: public service, collections, programming and outreach, digital strategy, facilities operations, human resources, finance, communications and fundraising, just to name a few. The staff of The New York Public Library is considered its greatest asset, and is key to the Library’s growth and vitality. Working at the Library provides rewarding work experiences, endless advancement possibilities and career growth, and comprehensive benefits packages. We are excited that you have considered us as a place to begin and/or continue your career.
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