Archives Management, College & University Archives, Government Archives
Position Summary Reporting to the Director of Special Collections, the Manuscripts Archivist is responsible for the overall management of Manuscripts and Chattanooga History Collections’ materials, including significant contemporary congressional collections with extensive born-digital holdings. The Manuscripts Archivist leads engagement and teaching efforts with manuscript collections to advance discovery and learning, promotes manuscript holdings through outreach, instruction, research and reference services, and cultivates partnerships that connect the Library’s expertise, resources, and services with the varying needs of a diverse constituency. The Manuscripts Archivist also collaborates with donors, and provides and coordinates appraisal, accessioning, processing, arrangement, description, and preservation of materials in all formats. As a member of Special Collections, the Manuscripts Archivist shares responsibility for providing service in the George C. Connor Reading Room, contributing to digital projects, developing grant proposals, and assessing services and holdings, among other contributions to Special Collections, the Library, and UTC. As a tenure-track position, the Manuscripts Archivist holds responsibility in three core areas described below. Position-specific responsibilities include the following:
Plans and oversees the acquisition, processing, storage, preservation, exhibition, digitization, and stewardship of materials that document the cultural heritage of Chattanooga, Hamilton County, and the Tennessee Valley.
Provides oversight for accessioning, preparation of processing plans, arrangement and description, and preservation of materials in accordance with accepted standards and practices.
Advises and assists researchers in the use of archival materials in research activities, including the use of resources in UTC course assignments.
Seeks opportunities to collaborate with other academic departments to create meaningful and impactful strategies that incorporate archival holdings into the university’s teaching and research programs, principally by providing high quality instruction using Special Collections material to diverse audiences, including students, but also community groups, alumni, and others.
Contributes to the creation of policies, procedures, workflows, and standards compliance in archival description and digital projects, and implements technologies and strategies to support these activities by collaborating with stakeholders.
Interacts with donors, appraises potential collection additions, and makes recommendations for the acquisition of new collections, paying close attention to legal and privacy issues involved in the transfer of materials.
Specific job duties within the team will vary based on position, but the following responsibilities encompass the broad functional activities of Special Collections unit members:
Contributes to reference services by assisting patrons in person, on the phone, and by email.
Provides instruction in use of Special Collections’ materials.
Proposes, designs, and installs exhibits.
Contributes to digitization and digital curation projects.
Assists with the development of grant proposals.
Participates in unit meetings, future visions, assessment, and policy development.
Library and University responsibilities include the following:
Participates in providing reference and outreach services to the university community.
Serves proactively on library-wide task forces, committees, and councils as appointed.
Participates in university governance, planning, and service.
Conducts scholarship consistent with a tenure-track appointment.
Engages in continuing professional development.
Candidate assessment will rely on the strength of the following required and desired qualifications. Required
A graduate degree in library science from an ALA-accredited institution.
Two years experience processing archival collections in accordance with foundational principles such as respect des fonds and original order.
Two years experience applying nationally-accepted standards, vocabularies, and best practices for archival processing and description, including DACS, EAD, EAC-CPF, LCSH, LCNAF, and AAT.
Two years experience managing collections and preparing finding aids in an archivalcontent management system, such as ArchivesSpace, Archivists’ Toolkit, and Archon.
Two years experience training and directing the work of student assistants, interns, and/or volunteers working on archival processing, oral history, exhibition, and/or digitization projects.
Two years experience exercising discretion and independent judgment in fulfillment of professional responsibilities.
Experience curating political collections, such as contemporary Congressional papers with significant born digital holdings, email archives, and privacy concerns, including processing and providing access to sensitive, restricted, or classified information.
Demonstrated ability to provide instructional support, including teaching instruction sessions, creating course guides, and consulting with instructors on assignments.
Initiative, flexibility, and creativity to manage projects independently and as part of a team in a dynamic professional environment.
Strong written, verbal, and interpersonal communication skills.
Willingness and demonstrated capacity to learn new approaches.
Demonstrated knowledge of the Legislative Branch and Congressional actions and processes, and needs of researchers studying Congress.
Experience processing and preserving email archives and born-digital materials using tools such as ePADD and Archivematica.
Experience applying digital preservation standards and best practices, such as PREMIS, METS, and the OAIS Reference Model.
Experience managing metadata for archival collections, including manipulating data to integrate unstructured legacy information with standardized descriptions and repurposing metadata.
Experience with a variety of digital capture equipment and software, including flatbed scanners, digital cameras, Adobe Photoshop, Lightroom, Premiere Pro, Media Encoder, Audacity, Handbrake, and other tools.
Experience with current digital repository platforms, such as CONTENTdm, Islandora, Digital Commons, and DSpace.
Additional Salary Information: Rank
This is a full-time, 12-month, tenure-track position with faculty status and academic rank.
Appointment will be at the rank of Assistant or Associate professor.
24 days of vacation and 12 days sick leave per year
11 paid holidays
80% of health/life insurance paid by the state
Choice of retirement programs paid by the state and equivalent to
10% of an individual’s annual salary
Partial relocation reimbursement
Professional development funding
Tuition reimbursement for the University of Tennessee and the Tennessee Board of
Tax program savings and more
The University of Tennessee, Chattanooga is an EEO/AA/Title VI/Title IX/Section
504/ADA/ADEA. All qualified applicants will receive equal consideration for employment and
will not be discriminated against on the basis of race, color, national origin, religion, sex,
pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability,
or protected veteran status.
About University of Tennessee Chattanooga Library
The University of Tennessee at Chattanooga (UTC) Library seeks a dynamic professional for
the position of Manuscripts Archivist.
In January 2015, UTC opened a new, five-story 180,000 square foot library. The library staff
comprises 26 faculty librarians and 18.5 staff members, operates on an annual budget of just
over 4 million dollars, and possesses collection holdings of more than 500,000 volumes, over
2,500 active journal subscriptions, 150 databases, and more than 28,000 accessible online
journals. The library provides an information commons with 175+ public computers, 38 group
study rooms, a media studio, three library instruction classrooms, a writing center, a cafe, and a
24-hour study space. The library delivers a comprehensive range of public services, including
outreach, instruction, and research assistance. The Library is well equipped to support the
research and scholarship needs of the UTC community.
The Library’s Special Collections unit is a dynamic and responsive team of three faculty
archivists and one staff member working in a collaborative environment that stresses a
standards-based approac...h to curation. Special Collections offers researcher-centered services
that support teaching and learning at UTC and in the community. Special Collections’ physical
space includes the George C. Connor Reading Room, a digitization and processing lab, and a
climate-controlled secure stacks consisting of compact and fixed shelving and flat file cabinets.
Special Collections houses more than 3,000 linear feet of manuscript and archival material and
nearly 13,000 books and theses. In June 2017, the repository accepted joint responsibility for
the curation of the Chattanooga History Collections, which are co-owned by the University of
Tennessee at Chattanooga and the Chattanooga Public Library. Additionally, Special
Collections manages digital repositories powered by ArchivesSpace, CONTENTdm, and Digital
Commons and up to 25 part-time student assistants, interns, and volunteers.