This position reports to the Director of Communications and manages the Archives of the San Francisco Symphony. The SFS Archivist facilitates the present work of the Orchestra by collecting, processing, and administering its non-current official records, and by implementing a records retention program for the management of current records. Ensures long-term preservation of historically significant records and materials tracing the formation, growth, operations, and accomplishments of the San Francisco Symphony. Collects, organizes, and maintains control over a wide range of primary sources in many formats and appraises potential acquisitions. Provides research assistance in the use of archival materials. Develops policies and/or procedures and directly manages the acquisition, disposition, access to, and safekeeping of archival materials. Oversees Digital Archives Assistant.
- Develops, arranges and describes archival collections in accordance with accepted standards and practices.
- Maintains procedures for the acquisition, processing, digitization, and preservation of archival materials.
- Provides strategic direction in the implementation of digital archives of audio and video media supervises Digital Asset Coordinator.
- Arranges, describes, and catalogs historical materials for permanent retention.
- Communicates the history and accomplishments of the SFS through presentations, exhibitions, tours, and support for publications.
- Provides relevant and accurate historical information to internal and external researchers.
- Manages the documents-retention program for disposition of the Symphony’s current and non-current records, including review of all DataSafe off-site deposits.
- Manages paperwork and registration of artwork and objects loaned to the Symphony for display from lending institutions.
- Creates finding aids in compliance with professional standards and encodes finding aids using contemporary tools to make them available to researchers online
- Responds to internal and external requests for information and access to archival material.
- Advises and assists researchers in the use of archival materials in research activities; interprets requirements and consults on archival information.
- Manages the organizations records management program and supervises storage of current and non-current records.
- Manages storage facilities and appropriate housing for all archival materials.
- Interacts with donors of archival collections both internal and external to the organization.
- Appraises potential collection additions and makes recommendations for acquisition of new collections and de-accessioning of existing collections.
- Participates in development and implementation of policies and standards for the archives.
- Manage annual budget for the department in consultation with Division Head.
- Hires, supervises and trains staff, student employees, volunteers, and/or interns, as appropriate.
- Promotes collections through online exhibits, publications, presentations, instructional sessions, and other outreach activities.
- Participate in the collection of oral histories as appropriate.
- Provides guidance in identifying and soliciting funds, including grant proposal writing, as appropriate.
- Performs miscellaneous job-related duties as assigned.
- Masters in Library/Information Science and three years experience in archives, records management, and/or information settings preferred.
- Preference will be given to candidates with experience in records management in the non-profit setting
- Knowledge of digital asset management procedures and protocols
- Strong computer and database management skills: Windows, Access, Excel, familiarity with digital asset management systems
- Excellent verbal and written communications skills, effective collaboration
- Basic knowledge and interest in classical music
- Strong organizational skills
- Ability to lift and shift boxes weighing up to 15 pounds
To apply, please visit our website at www.sfsymphony.org. Under the About Us tab, go to the Careers and Auditions page and click on “Jobs at the SF Symphony.” Search for this job and click on “Apply for this Position” to submit your resume, cover letter, and application.
THE SAN FRANCISCO SYMPHONY ARCHIVES
The mission of the Archives is to serve the San Francisco Symphony staff, musicians, subscribers, donors, and general public by identifying, preserving, organizing, and making accessible the institution’s historical records of enduring value. The goals of the Archives are: to be an historical and administrative resource for the staff and artists who work for and with the Symphony; to document the heritage of the Symphony and its continued presence in the cultural life of San Francisco and the Bay Area; To document the evolving nature of the Symphony; and to provide subscribers, donors, and the community with information on the history of the Symphony through exhibitions and other forms of outreach, as well as traditional research.
The San Francisco Symphony, under Music Director Michael Tilson Thomas, is one of the country’s leading orchestras. Some 220 concerts each year reach an audience of more than 600,000, while national and international broadcasts, heard on more than 215 radio stations, reach millions more. The Symphony has its own recording label, SFS Media, and its recordings have won some of the world’s highest honors. Its multimedia initiative, Keeping Score, has reached over six million people with television and radio broadcasts, DVDs, and an interactive website. The Orchestra tours extensively throughout Europe, Asia, and the United States, and its outstanding artistic reputation enables it to attract the world’s finest guest artists and conductors to Davies Symphony Hall. More than 70,000 young people are served each year by the Symphony’s numerous education programs, including its internationally renowned Youth Orchestra and Adventures in Music (AIM), which reaches every 1st through 5th grader in San Francisco’s public schools. The organization is led by President Sakurako Fisher and Chief Operating Officer/Interim Executive Director Derek Dean.
The San Francisco Symphony’s mission is to set the highest possible standard for excellence in musical performance at home and around the world; enrich, serve, and shape cultural life throughout the spectrum of Bay Area communities; and maintain financial stability and gain public recognition as a means of ensuring its ability to fulfill its mission.
The San Francisco Symphony is an Equal Opportunity Employer.